LabourSystem is the complete ERP for UK labour supply companies — from shift planning and CIS payroll to client invoicing and GPS check-in. Everything in one place, built for construction.
Features
No more stitching together Xero, spreadsheets and WhatsApp groups. LabourSystem handles your entire operation from worker onboarding to invoice collection.
Visual daily planner. Assign workers to sites, set hours, handle repeating schedules, and automatically block shifts when a worker is on approved leave.
Core opsAutomatic 20% and 30% CIS deductions. Domestic reverse charge VAT support. BACS export and direct payment via Wise — all linked to completed shifts.
HMRC compliantWorkers clock in from their phone. GPS coordinates recorded at check-in and check-out. Accuracy reported in payroll review. No timesheets, no disputes.
MobileAuto-generate invoices from completed shifts. Send via email, collect via GoCardless Direct Debit. Track outstanding balances and overdue accounts.
FinanceWorkers receive shift assignments, reminders, and cancellations via WhatsApp. No app download required. Confirmation rates dramatically higher than email.
CommunicationsTrack your fleet: fuel logs, fines, defect reporting, mileage trips and driver assignments. Full audit trail for each vehicle.
FleetFinance team reviews each shift before paying. Adjust hours, add notes, reject anomalies. Full audit trail from shift creation to BACS payment.
PayrollStore right-to-work, CSCS cards, certifications and NI numbers per worker. Expiry alerts ensure your workforce stays compliant on site.
ComplianceP&L, VAT summary, debtors ageing, worker productivity, and scheduler logs. Export to PDF or CSV for your accountant or HMRC submissions.
ReportingLabourSystem handles the full CIS workflow: subcontractor verification status, correct deduction rates (gross / 20% / 30%), monthly return preparation, and domestic reverse charge VAT on every invoice — all automatically.
Three portals, one system
Your admin team, your clients, your workers and your drivers all access exactly what they need — nothing more, nothing less.
How it works
LabourSystem follows your actual workflow — no re-training, no workarounds.
Your client logs in, selects their site, specifies what they need and when. You get notified instantly.
Assign workers using the planner. Workers get WhatsApp confirmation with site address and start time.
GPS check-in from mobile confirms attendance. Hours are logged automatically against the shift.
Completed shifts auto-generate the invoice. Send it, collect via GoCardless, and pay workers via BACS or Wise.
What our clients say
We were running everything on WhatsApp and a shared spreadsheet. LabourSystem replaced all of that — our clients can now request workers directly, our operatives check in via GPS, and invoices go out automatically at the end of the week. The CIS deductions alone saved us hours every month.
Pricing
All plans include CIS compliance, client portal, worker portal, and WhatsApp notifications. No setup fee.
For smaller labour supply companies just getting started. Up to 50 active workers.
For established companies with an active fleet and growing client base. Up to 150 workers.
Unlimited workers, white-label branding, dedicated onboarding, and SLA support for large operations.
FAQ
LabourSystem is a workforce ERP built for UK labour supply and construction staffing companies. It combines shift planning, CIS-compliant payroll, GPS check-in/check-out, client invoicing, and vehicle/driver management in one platform, replacing spreadsheets and WhatsApp-based workflows with a single system.
LabourSystem automatically applies the correct Construction Industry Scheme deduction rate per subcontractor — 0% for verified gross-status workers, 20% for standard verified workers, or 30% for unverified workers — calculates domestic reverse charge VAT on invoices, and prepares monthly CIS returns. Deductions are linked directly to completed, approved shifts.
Starter is £299/month for up to 50 active workers. Growth is £549/month for up to 150 active workers and adds GoCardless collections, Wise payroll export, and vehicle/driver management. Enterprise is custom-priced for unlimited workers with white-label branding and API access. There is no setup fee on any plan.
Workers check in and out from their phone at the start and end of a shift. GPS coordinates are recorded at both events and the resulting accuracy is shown to the finance team during payroll review, replacing paper timesheets and reducing hour disputes.
Yes. The Client Portal lets a labour supply company's clients request workers for upcoming jobs, see who is assigned to each site and shift, and view and pay invoices online via GoCardless Direct Debit — without needing access to the admin system.
Yes. LabourSystem is built to GDPR requirements and stores right-to-work documents, CSCS cards, certifications and NI numbers per worker, with expiry alerts so a labour supply company's workforce documentation stays current.
LabourSystem is currently offered as a complete, ready-to-deploy codebase for acquisition — including full source code, deployment, and multi-tenant SaaS infrastructure — rather than operated as a public multi-customer service today. Book a demo to see it running live, or contact us about acquiring it to run under your own brand.
Book a 20-minute demo and we’ll show you the system running live. No commitment required.
Or email us directly: hello@laboursystem.co.uk